Businesses must analyze huge amounts of data to support business processes such as M&A legal issues, bankruptcy and capital raising or restructuring. But, the information could contain sensitive data, which poses the risk of being stolen if it falls into the wrong hands. To avoid this happening it is used to securely and legally share documents and files with the appropriate parties.
It’s vital that your virtual dataroom provides you with the tools needed to work from any location and access securely data. You want an easy-to-use interface, along with advanced security features. The best VDRs feature a user-friendly, simple interface that requires little training.
When evaluating a room virtual take note of the following features:
Folder Templates
The use of folder templates helps you organize the contents of your VDR. They allow you to design an organization structure for your folders that saves time and energy as it eliminates the need to create one from scratch. Additionally, these templates ensure that all relevant documentation is included in the due diligence process. Choose a vendor with various upload options. Ideally, you should be able of uploading multiple large files at a time. This will save you time and effort in making preparations for an M&A transaction.
A good virtual dataroom will permit you to define different restrictions for each document. These restrictions could vary from restricting access to specific domains or restricting downloads to specific platforms. You can also control the capability of recipients to print or edit documents. Some providers also offer dynamic watermarks which display the date of access, or an unique code that allows you to track users.
To protect your information, a virtual data room must have 256-bit AES SSL encryption for transmission and storage. The VDR should also permit administrators to block access at anytime, and should have an archived backup to ensure your data is not lost. A reliable VDR will also be able to detect attempts by unauthorised users to access your data. It will track the IP addresses, devices types as well as the locations of users who access the system. It will send email notifications if suspicious activity is detected.
In the end, a great VDR has an Q&A feature that lets administrators effectively handle questions and answers from participants. This will eliminate unnecessary steps and save time otherwise spent on sending emails.
Before individuals are able to view data in a VDR, they should agree to a confidentiality or non-disclosure agreement. This will ensure that they’re not sharing confidential or proprietary information and will reinforce the importance of security and privacy during the process. Additionally, a high-quality virtual data room should have an extensive set of reports and analytics. This will provide administrators with the information they need to make informed business decisions.
Utilizzi delle Data Room Virtuali
